[UPDATE] Group booking – Upgrade performance for create & edit, fix bug – Create Reservation Group 

1. Create Reservation Group 

1.1 Navigation: Room > Create Reservation Group

1.2 Register information

 Default of Group Booking’s Reservation type is Definite. 

Confirm code: Auto system generates. Can edit

Group booking name

Booking type

Arrival date

Departure date

Release date: Auto display

Arrival date > Audit date → Release date = Arrival date -1

Arrival date = Audit date → Release date = Arrival date

There is a cron job to scan bookings that has arrival date equals to audit date to release subgroups automatically.

VIP: If switch toggle on, group booking will be created as VIP

No post service: If switch toggle on, all child bookings of group will not be able to post service, package and hskp service.

Room charge to master: If switch toggle on, which child booking is checked as room master, whole room fee of other child bookings will be transferred to this master room.

Note: take note as group will be displayed on child bookings as well.

1.3 Billing Information 

Rate code (short term)

1.4 Sale Information

Agency

Source

Market segment

Created by

1.5 Special Services

Note: Special services are deducted from available capacity only when a subgroup is released and personal bookings are generated.

1.6 Contact Information 

Add contact information for this group booking

When clicking Add button, a pop up will show to fulfill Guest’s contact information:

After done, guest’s contact information will be displayed on Contact information section. User can edit or delete to add new information. 

Note: Next contact information must not coincide with existing contact information in this group booking. 

1.7 Subgroup Information

Displays the list of subgroups, including the released subgroups and scheduled subgroups for release. 

Click Add button to show Add Subgroup pop up (Displays the list of subgroups, including released subgroups and subgroups scheduled for release)

Room Type: Show list of all room types in system

From: Auto defaulted display is Arrival date of Group. User can select date within date range from further or equal with Group’s Arrival date to date < Group’s Departure date.

To: Auto defaulted display is Departure date of Group. User can select date within date range that is further than From and smaller or equal with Departure date of Group.

Rate code: Default is Group’s Rate code

Rate Amount: Displays based on configured room rate with corresponding rate code of room type. 

Total physical room

Available Room

Quantity: Enter the number of bookings for this subgroup. The value must be a positive integer and must not exceed the available quantity.

Open rate: Default is uncheck

If checked → Allow editing Rate amount for that Subgroup.

Total Price: Is calculated based on Rate Amount x Quantity

For example: Rate Amount is 45$, Quantity is 2 → Total Price is 90

Release Date: Read-only.

Hover mouse the tooltip to show message “Select the date when bookings will be automatically generated based on the night audit date. If left blank, bookings must be generated manually from the Subgroup Details screen.”

Subgroup Name: Defaulted Display consists of Room type name – Arrival date – Departure date. 

For example: Premium Studio – 2026-08-21 – 2026-07-22.

Allow editing. 

After clicking Save, list of subgroups will be displayed at Create Group screen:

User can Edit information of each subgroup: subgroup name, From, To, Quantity by clicking “Pencil icon” button, then click “Check icon” button to complete the change. 

1.8 Save 

User select one of 3 options to complete Create Group Booking process.